Data Entry Specialist

The Role: Data Entry Specialist

As Data Entry Specialist, you will play a critical role in supporting our partners by ensuring the accuracy, integrity, and organization of property and contact data that drives key business decisions.

In this role, you will focus on high-volume data processing, research, and CRM management. You will spend the majority of your time retrieving records using premium tools, entering and organizing data in Monday.com, Google Sheets, and other systems. This is an operational role for individuals who take pride in precision, efficiency, and executing structured workflows consistently.

Virtually Expert supports your growth with training on tools and processes, skill development, and guidance so you can build strong operational and research capabilities in a remote environment.

Key Responsibilities 

Data Entry & Record Management

• Retrieve owner, contact, and property records using Thomson Reuters CLEAR and other research tools.

• Accurately enter, organize, and maintain records within Monday.com, Google Sheets, and internal databases.

• Ensure data consistency, completeness, and accuracy across multiple systems.

• Process high volumes of records while maintaining exceptional quality standards.

Data Quality & Accuracy

• Identify duplicate records, missing information, and data inconsistencies.

• Perform routine quality assurance reviews to maintain database integrity.

• Escalate unusual records or research discrepancies when appropriate.

• Maintain confidentiality while handling sensitive information.

Operational Excellence

• Manage daily production targets while consistently maintaining high accuracy.

• Navigate multiple software platforms simultaneously with speed and efficiency.

• Develop efficient workflows, keyboard shortcuts, and organizational systems to maximize productivity.

• Work independently with minimal supervision while maintaining full accountability.

Cross-Functional Support

• Provide clean, reliable data that supports acquisition, research, and business development teams.

• Collaborate with team members when data clarification or additional research is required.

• Contribute to process improvements that enhance efficiency and data quality.

• Adapt quickly as internal processes and priorities evolve.

Who This Role is For 

This role is for professionals who:

• Have experience in data entry, administrative support, virtual assistance, operations, CRM management, research, or back-office processing.

• Enjoy detailed, process-driven work and take pride in accuracy and consistency.

• Are highly organized, tech-savvy, and comfortable working independently in structured, metrics-driven environments.

• Thrive on operational excellence and continuously look for ways to improve efficiency.

This role is not a good fit for people who prefer strict supervision, rigid schedules, or traditional office roles. 

Skills and Requirements

• Exceptional attention to detail with a strong commitment to accuracy.

• High level of technological fluency and ability to learn new software quickly.

• Ability to work independently in a fully remote environment while maintaining productivity.

• Excellent organizational, time management, and written communication skills.

• Comfortable performing repetitive, process-driven work for extended periods while staying focused.

• Reliable computer or laptop (Intel i5 8th Gen+, Ryzen 5 3000+, or Mac Core i5 2017+, 8GB RAM minimum).

• Stable high-speed internet (30 Mbps minimum) and a dedicated, secure workspace.

Preferred Qualifications

● Previous experience in data entry, administrative support, virtual assistance, operations, CRM management, research, or back-office processing.

● Experience using Monday.com, Google Sheets, Microsoft Excel, Salesforce, HubSpot, Airtable, or similar CRM and project management platforms.

● Experience with Thomson Reuters CLEAR, TLO, BeenVerified, LexisNexis, or other skip tracing or property research platforms.

● Experience working within fast-paced, metrics-driven environments.

Why You Will Love VirtuallyExpert 

This is more than remote work. You have the freedom to design your day, the independence to manage your work, and the satisfaction of collaborating with global leaders. You will grow your skills, make a real impact, and enjoy a balanced, meaningful career 

Important Reminder

This is an independent contractor role. You will manage your taxes and compliance under Philippine law, giving you the freedom to shape your career on your terms.