Accounts Receivable / Payables Specialist

The Role: Accounts Receivable / Payables Specialist (Financial Operations & Reconciliation)

As an Accounts Receivable / Payables Specialist, you will play a critical role in maintaining accurate financial records, managing incoming and outgoing payments, and supporting the organization’s overall financial operations.

In this role, you will handle billing workflows, reconcile transactions, and ensure timely and accurate payment processing. One day you may be tracking outstanding invoices and sending payment reminders, and the next you could be reconciling vendor payments or preparing financial reports.

Virtually Expert supports your growth with learning opportunities, skill development, and guidance so you can thrive in managing AR/AP workflows, financial reconciliation, and cash flow tracking in a remote setting.

Key Responsibilities 

• Prepare and issue client invoices while ensuring billing accuracy and proper documentation.

• Track accounts receivable balances and follow up on outstanding invoices according to payment terms.

• Process accounts payable transactions, including vendor invoices and scheduled payments.

• Maintain organized records of financial transactions, payment confirmations, and invoice documentation.

• Reconcile bank statements, payment records, and financial entries to ensure accounting accuracy.

• Monitor financial accounts to identify discrepancies, missing payments, or billing inconsistencies.

• Coordinate with internal teams to resolve billing inquiries or payment-related issues.

• Manage documentation related to vendor payments, receipts, and financial approvals.

• Support financial reporting by maintaining accurate transaction logs and reconciliation records.

• Provide weekly updates on receivable balances, payment status, and outstanding invoices.

Who This Role is For 

This role is for professionals who:

• Have experience in accounts receivable, accounts payable, or bookkeeping support.

• Work with precision and enjoy structured, process-driven financial tasks.

• Communicate clearly with leadership, vendors, and internal teams regarding payments and reconciliations.

• Take ownership of AR/AP workflows and reconciliation processes.

• Can manage multiple financial tasks independently while maintaining accuracy and documentation standards.

This role is not a good fit for individuals who prefer minimal interaction with financial transactions or lack structured workflow discipline.

Skills and Requirements

• Minimum 1 year of experience in accounts receivable, accounts payable, or bookkeeping support

• Familiarity with accounting platforms such as QuickBooks, Xero, Wave, or similar software

• Strong understanding of invoice processing, payment tracking, and reconciliation procedures

• Proficiency with Google Sheets, Excel, or financial tracking systems

• High attention to detail when reviewing financial records and transaction entries

• Ability to manage multiple financial tasks while maintaining accuracy and organization

• Strong communication skills for coordinating with internal teams and vendors

• Reliable computer or laptop (Intel i5 8th Gen+, Ryzen 5 3000+, or Mac Core i5 2017+, 8GB RAM minimum)

• Stable internet connection (30 Mbps minimum)

Preferred Specialized Experience (At Least One) 

Candidates with demonstrated expertise in any of the following areas will be highly considered:

• Accounts receivable tracking and payment follow-up workflows

• Vendor payment management and accounts payable processes

• Financial reconciliation and discrepancy resolution

• Accounting software workflow management

• Invoice processing and billing documentation systems

What Success Looks Like in This Role

• Consistently accurate invoice processing and payment tracking

• Organized financial documentation and reconciliation workflows

• Improved visibility into outstanding receivables and payment status

• Timely communication and resolution of vendor or client billing issues

• Smooth collaboration with leadership or finance teams for informed financial decision-making

Why You Will Love VirtuallyExpert 

This is more than remote work. You will help organizations maintain financial accuracy, ensure timely cash flow, and support reliable payment processes while growing expertise in AR/AP operations.

You will gain valuable experience in managing invoices, reconciliations, and financial workflows while contributing to operational efficiency in a remote environment.

Important Reminder

This is an independent contractor role. You will manage your taxes and compliance under Philippine law, giving you the freedom to shape your career on your terms.